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| Administrative Assistant PA Open (J#55105) Title: Administrative Assistant Company: Vanguard Job Category: Administrative/ Location: Valley Forge, PA Vanguard, one of the world's largest investment management companies and a recognized employer of choice, seeks an administrative assistant to support the daily activities and special projects of the Compliance Testing and Analysis unit of Recordkeeping Services. Your primary duties and responsibilities will include: -Scheduling and organizing meetings for department personnel using scheduling software; ensuring that rooms are secured and all parties are notified; maintaining calendars and attendance records; coordinating catering if needed. -Answering department phones, responding to internal and external calls, and taking and relaying messages. -Evaluating requests, identifying issues, and determining the appropriate source for resolutions. -Preparing memos, correspondence, reports, meeting minutes, presentations, and other materials using internal software applications including Word, PowerPoint, Excel, Access, and Lotus Notes. -Ordering and keeping inventory of department office supplies, which includes ensuring that cost-effective inventory levels are maintained; preparing purchasing paperwork, checking codes, and obtaining appropriate authorization for all orders; monitoring expenditures. More... | |||
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